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Academic Administration
Assessment

Site Visit

1. OVERVIEW

The site visit provides a constructive, balanced expert analysis of the program and the self-study report. The visit focuses on quality and aspects of departmental functioning that have a demonstrable impact. Department matters not demonstrably related to the quality of the program are outside the purview of the reviewers’ consultation.

2. AGENDA

  • Departments will host a two-day site visit at which the department’s staff, students, alumni, other personnel, VP, and President will actively engage in discussions about the program with the external reviewers.

  • The department sets the two-day site visit schedule by arranging the following meetings for the review team:

    • Opening meeting (first thing on the first day of the site visit) attended by the VP, associate VP for assessment and accreditation, department head, program review coordinator.

    • Meetings with:

      • University President (30 minutes).
      • Associate VP for assessment and accreditation (30 minutes).
      • VP for student development and services (60 minutes).
      • Department chair (60 minutes).
      • Full-time staff (30-45 minutes each).
      • Part-time staff (15-20 minutes each).
      • Students (as a group or groups, 1 hour per group).
      • Optional: Tour of department facilities (where appropriate).
    • Prep time for preliminary oral report.
    • Preliminary oral report will be given (where everyone listed above, plus the Assessment director, is invited to attend).
    • The department arranges each meeting and invites all attendees.
    • The department distributes the agenda to all attendees.
    • A copy of the agenda should also be posted on the department portfolio and sent to the Program Review Coordinator.
    • There may be slight modifications made to this agenda.
    • Example agendas from past reviews can be found in department e-Portfolios on the Program Review History page.