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Academic Administration
Assessment

Co-curricular Review Preparation

1. SELECT A REVIEW DATE

  • Start by designating the semester the site visit will be held.
  • Departments will narrow down to a specific date by consulting with department members and considering the university calendar and Review Team member availability.

2. REVIEW RESULTS AND PLANS FROM LAST PROGRAM REVIEW

  • Read through the last self-study, Review Team Report, Department Quality Improvement Plan and responses.
  • Consider what has been done in the last 5 years to build upon this work and use this as a basis of thought for making plans and deciding on the desired outcome of this program review.

3. RECOMMEND REVIEW TEAM MEMBERS

  • Departments recommend 1 on-campus, 1 on-island, and 1 off-island reviewers.
  • Names and descriptions are given to the VP, who will review for final approval.
  • The final team will be made up of 1 on-campus and 2 off-campus reviewers.
  • The Review Team is chaired by one of its experienced off-campus members, and has responsibility for conducting the on-site visit and providing the final report and recommendations.
  • Departments may make initial contact with potential reviewers to determine availability AFTER the VP has reviewed the recommended names.
  • The Associate VP for Assessment & Accreditation (AVPAA) will send a formal invitation to each reviewer asking them to participate in the program review.
  • Letters outlining the site visit process and reviewer charges are also sent by the AVPAA.

CRITERIA FOR REVIEWER SELECTION

On-campus (1)

  • A staff member outside the department who has not previously participated in reviewing your program
  • A friend (someone knowledgeable about) of the department/discipline
  • Someone with knowledge of outcomes assessment
  • Someone with a perspective that will help the program

Off-campus (2)

  • Is respected in the field.
  • Has program administrative experience with outcomes assessment.
  • Has a perspective that will help the program.
  • One representative from the mainland and one representative from Hawaii.

4. MAKE A PLAN

  • Decide who will coordinate the self-study and how assignments will be made.
  • Pinpoint your department’s goals for program review. What are the desired outcomes? What do you want to get out of the program review?