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Academic Administration
Assessment

Program Review Preparation

1. KICK-OFF MEETING

Department Chairs and Deans for all programs undergoing review in the upcoming year are invited to an informational overview in the Fall Semester. At this meeting faculty will hear from the Academic Vice-President, receive an overview of the program review process and guidelines, learn about resources available for self-studies, and hear advice from faculty who have recently been through program review.

2. SELECT A SITE REVIEW DATE

Start by designating the semester the site visit will be held. Departments will narrow down to a specific date by consulting with department members and considering the university calendar and Review Team member availability.

3. RECOMMEND REVIEW TEAM MEMBERS

Departments may recommend up to 2 on-campus and 3 off-campus reviewers. Names and descriptions are given to the dean, who will review them with the VP for Academics for final approval. Approval will be communicated through your dean.

The final team will be made up of 1 on-campus and 2 off-campus reviewers. One outside reviewer should be from the mainland and the other from Hawaii. The Review Team is chaired by one of its experienced off-campus members, and has responsibility for conducting the on-site visit and providing the final report and recommendations.

Departments may make initial contact with potential reviewers to determine availability AFTER the VP for Academics has reviewed the recommended names. The Associate VP for Assessment & Accreditation (AVPAA) will send a formal invitation to each reviewer asking them to participate in the program review. Letters outlining the site visit process and reviewer charges are also sent by the AVPAA.

CRITERIA FOR REVIEWER SELECTION

On-campus

  • Faculty member outside the department who has not previously participated in reviewing your program
  • A friend to (someone knowledgeable about) the department/discipline
  • Someone with knowledge of outcomes assessment
  • Perspective that will help the program

Off-campus

  • Respected in the field
  • Experience with outcomes assessment/program administrative experience
  • Perspective that will help the program
  • One from the mainland and one from Hawaii

4. REVIEW RESULTS AND PLANS FROM LAST PROGRAM REVIEW

Read through the last self-study, Review Team Report, Department Quality Improvement Plan and responses. Consider what has been done in the last 5 years to build upon this work and use this as a basis of thought for making plans and deciding on the desired outcome of this program review.

5. MAKE A PLAN

  • Decide who will coordinate the self-study and how assignments will be made
  • Pinpoint your department’s goals for program review. What are the desired outcomes? What do you want to get out of program review?